At P³ we take our legal responsibilities seriously. To find out more about our Copyright, Disclaimer Privacy and Terms and Conditions click on the tabs below.
By using this site you accept the terms and conditions set out in the Copyright notice and disclaimer.We may change the copyright notice and disclaimer set out below from time to time, without further notice.You may download material displayed on this Web site only for non-commercial and personal use and provided you respect all copyright, trademark and other proprietary notices. You may not copy, reproduce, republish, upload, post, transmit or distribute in any way the contents of this Web site including the text, images, audio and video for either public or commercial use or communication, without prior written permission from Us.You may not link to this Web site without our prior consent. Links must be reviewed and accepted by us after implementation.All names, logos and trademarks are our property, our affiliates, related companies or licensors or joint venture partners.
Providing for People in Paisley (P³) holds and uses personal information relating to the Committee, Applicants and third party organisations associated with the charity in accordance with the principles of data protection as detailed within the new General Data Protection Regulation (“GDPR”) 2018. The GDPR replaces the Data Protection Act 1998 and, while it is similar to the current regime under the 1998 Act in many ways, it is a great deal more modern, taking into account major advances in science and technology.
Who are we?
Providing for People in Paisley (P³) is an independent charity registered in Scotland with the Office of Scottish Charity Regulator (Registration Number SC008228).
Why do we need your data?
Please read the following notice to understand how your personal information will be treated. Our aim, in handling personal data, is that data subjects will understand what data we hold and why, when and on what basis we may share that data and that our use of personal data will always be in the interests of the subject themselves.
Our Privacy Statement
Providing for People in Paisley is committed to protecting any personal information you share with us or that we receive from other organisations and keeping it safe. Our Privacy Statement contains important information about what personal details we collect; what we do with that information; who we may share it with and why; and your choices and rights when it comes to the personal information you have given us. We may need to make changes to our Privacy Statement/Policy; so please check our website for updates from time to time. Given that Providing for People in Paisley is a not-for-profit organisation, and given the nature of information we hold and process, we are exempt from notifying the Information Commissioner’s office under the terms in the legislation.
How to contact us
If you have any questions about our Privacy Statement or the information we collect or use about you, please contact firstname.lastname@example.org
How do we collect information from you?
The majority of the information we hold about you has been provided directly to us by you. Examples include when you enquire about our activities; make a donation or apply for funding.
Information we collect and use
Information about you that we may collect and use includes: Information about who you are e.g. your name, date of birth and contact detailsInformation about when and how you engage with our servicesInformation about your contact with us e.g. meetings, phone calls, emails / lettersInformation classified as ‘sensitive’ personal information e.g. relating to your health, marital or civil partnership status. This information will only be collected and used where it’s needed to provide the product or service you have requested or to comply with our legal obligations, and only with your explicit consentInformation on children e.g. where a child is named by a parent or guardian on their behalf. In these cases, we will collect and use only the information required to identify the child (such as their name, age, gender)
Whose information do we collect?
We hold data on individuals who have given financial or other support to P³, and those who apply to P³ for funds, whether on behalf of an organisation or personally.
Where we collect your information
We may collect your personal information directly from you, from a variety of sources, including: Application formsReferral formsPhone conversations with us Emails or letters you send to us Social media accounts
What we collect and use your information for
We take your privacy seriously and we will only ever collect and use information which is personal to you where it is necessary, fair and lawful to do so. We will collect and use your information only where: You have given us your permission [consent] to contact youIt’s in the legitimate interests of Providing for People in Paisley e.g. so we can carry out our obligations arising from any contractual agreements with you, and trusted partners. If you do not wish us to collect and use your personal information in these ways, it may mean that we will be unable to provide you with our services.
Who we may share your information with
We may share your information with third parties for the reasons outlined in ‘What we collect and use your information for.’ These third parties include: Organisations we have chosen to support us in the delivery of the products and services we offer to you. We will never sell your details to someone else. Whenever we share your personal information, we will do so in line with our obligations to keep your information safe and secure.
How we protect your information
We take information and system security very seriously and we strive to comply with our obligations at all times. Any personal information which is collected, recorded or used in any way, whether on paper, online or any other media, will have appropriate safeguards applied in line with our data protection obligations. Your information is protected by controls designed to minimise loss or damage through accident, negligence or deliberate actions. Our Committee members also protect sensitive or confidential information when storing or transmitting information electronically. Our security controls are aligned with good practice; providing a control environment that effectively manages risks to the confidentiality, integrity and availability of your information.
How long we keep your information
We will keep your personal information only where it is necessary to provide you with our services. We may also keep your information after this period but only where required to meet our regulatory obligations. The length of time we keep your information for these purposes will vary depending on the obligations we need to meet.
Your individual rights
You have several rights in relation to how Providing for People in Paisley uses your information. They are:
Right to be informed
Right of access
You have the right of access to your personal information. If you wish to receive a copy of the personal information we hold on you, you may make a data subject access request (DSAR). This can be done in writing or verbally.
Right to request that your personal information be rectified
If your personal information is inaccurate or incomplete, you can request that it is corrected.
Right to request erasure
You can ask for your information to be deleted or removed if there is not a compelling reason for Providing for People in Paisley to continue to have it.
Right to object
You can object to Providing for People in Paisley processing your personal information where: it’s based on our legitimate interests; for direct marketing; and if we were using it for scientific/historical research and statistics.
How to make a complaint
We will always strive to collect, use and safeguard your personal information in line with data protection laws. If you do not believe we have handled your information as set out in our Privacy Statement, please contact us at the contact details above. If you are still unhappy, you can complain to the Information Commissioner https://ico.org.uk/concerns/
Disseminating/Reviewing Policies and Procedures
Providing for People in Paisley is subject to the legal jurisdiction of Scotland and any data protection legislation that applies in that jurisdiction. P³’s policies and procedures are reviewed bi-annually unless directed otherwise by changes in law and legislation. Any changes or amendments are clarified and shared with service users where appropriate. We adhere to best practice guidelines and aim to involve service users in the development of any policies that affect them. Date of review – August 2018Date of next review – August 2020
It is the responsibility of the applicant to give correct and accurate information.The application may be prejudiced if false, misleading or inaccurate information is submitted. P³ cannot guarantee that being eligible means that we will be able to support you. That the applicant has a strong connection to Paisley e.g resides, is educated in or receives medical support locally.
The grant will only be used for the purpose which was set out in your application form. The applicant will obtain P³’s written agreement before making any change to the original project. The applicant will use any funding within six months of the date the grant is issued. P³ will not be held responsible for any consequential loss or damage. Applications from individuals will require the support of a referee in a professional capacity – e.g a healthcare worker, educational institution. Such professionals can also apply on your behalf if you prefer. If successful the recipient, or someone on their behalf, is required to forward feedback, on request, as to the impact the grant has had in a year. Occasionally the Committee may decide that it is appropriate that you raise part of your target figure from another source(s). You will be advised of this in the response to your application. Any funding from P³ will only be forthcoming when we have evidence that you have raised the required amount.
What happens to your application?
When you submit your online application, you will be sent an email acknowledging receipt. We may send you an email or contact you on the phone numbers you provide if we require further information.
It is therefore very important that you give us an email address that is checked regularly. Major request for projects may receive a visit from a Committee member. Applicants will be given notification of the Committee’s decision by email. Providing for People in Paisley operate a rolling programme and you can apply at any time. Committee meetings are held quarterly. We will act in a fair and open manner without distinction as to race, religion, age, gender or disability. We are a small team so please be patient when contacting us. We do respond to all messages left.
How is the grant paid?
When you accept our grant offer it will be paid electronically where appropriate.
What if the project we needed the money for doesn’t start?
You will need to return the money to us.
What if we don’t spend the whole amount?
Send us a letter or email stating why there has been an underspend, how much remains unspent and what, if anything, you propose to do with the remaining money. We will contact you to discuss whether or not we require the unspent money to be repaid.
My application was rejected. Can I reapply?
Yes, if your application was eligible, but was unsuccessful, you can reapply at any time. You can apply for the same project, but please consider any feedback we gave you about why your original application was unsuccessful.
You may be aware that the law about how Providing for People in Paisley contact you has changed. From the 25th May 2018 the General Data Protection Regulation came into effect.
This new regulation is designed to keep your personal information, including your email address safer.Providing for People in Paisley is committed to following the new rules so that we can help to stop you from receiving junk and spam emails in your inbox.
If you would like to receive our emails we need your permission to send them to you.